Greater Twin Cities United Way has been selected to serve as the Central Payment Administrator for Early Learning Scholarships in FY'25. In this newly created role, Greater Twin Cities United Way will execute the statewide responsibility of paying approved expenses to centers with approved Early Leaning Scholarship awards. This work will be following the rules outlined by Minnesota Statutes, section 124D.165 and at the direction of Department of Children, Youth and Families.
We would appreciate hearing your feedback on the new portal features we are planning to include in our payment process. Thank you in advance for sharing your thoughts with us in this survey.
Access the Early Learning Scholarship Invoicing Handbook, your go-to guide for clear, step-by-step instructions on invoicing and navigating the central payment process.
To be paid electronically, we are requesting that you submit 3 documents for each provider you will be billing for:
To send invoices to Greater Twin Cities United Way, please fill out the appropriate invoice form.
To submit any documents to Greater Twin Cities United Way electronically, please fill out this form to receive the location where you will upload all documentation. Tip: Save that link for future use.
All electronic documentation should follow these guidelines for naming the files.
Please check out a few of our FAQs below or download the full list of FAQs for more information regarding billing, including payment schedules, or reach out to:
You can find all forms linked above on this Greater Twin Cities United Way ELSA program website or email elsapaymentsupport@gtcuw.org to request any of the forms.
Note: Greater Twin Cities United Way will not be sending an invoice to you after the end of a billing cycle at this time. We understand that one Area Administrator was sending an invoice to providers for each billing cycle with some of the information filled out on the form for them. At this time, we are not planning to send out the partially completed invoice forms each billing cycle, given that the volume would be significant to manage for the entire State of Minnesota.
We are accepting invoices for service periods from July 1 and forward. Any service periods prior to July 1 will still get paid by your current Area Administrator. If you still need to bill for June 24 – July 7, please split the invoice in two and send the service period starting July 1, 2024, and beyond to Greater Twin Cities United Way so we can pay those dates for you.
You can now upload documents to our online secure portal. Get access by submitting this form.
Note: Going forward, please do not email any Invoices, Program Participant Agreements, ACH or W-9 forms, copies of voided checks or other banking information to elsapaymentsupport@gtcuw.org email. We have set up a more secure method for you to send your documents to us. The ELSA email address will only be used for you to communicate with us and is not a way to send sensitive information.
Guidelines for how to name your files that are being uploaded can be found here.
Additionally, instructions for filling out the invoice form can be found above on this Greater Twin Cities United Way ELSA program website.
We are using Greater Twin Cities United Way invoice numbers when we are entering your invoices. The invoice numbers will include the service period we are paying you for with an “E” before the date. (i.e., E07.01.24 – 07.07.24)
No, invoice codes will not be linked to payments. You will receive payments for each location separately and will also receive an emailed remittance to the email address we have on file.
Notes: The remittance will identify the correct location.
Click to find the service dates.
Note: The first bi-weekly billing cycle was 6/24 – 7/24, but because Greater Twin Cities United Way is not responsible for paying the dates prior to July 1, 2024, you will send invoices for service dates in the last week of June to your current Area Administrator, and then send a separate invoice for the service dates in the first week of July to Greater Twin Cities United Way.
Disclaimer: Funding provided by the Minnesota Department of Education using state funding to support administration of Early Learning Scholarships. Minnesota Statutes, section 124D.165.
